How to write a business plan for your coworking space

business plan for a coworking space

Starting a coworking space is a great idea because it allows entrepreneurs and freelancers to work in a collaborative environment that can help them grow their business.

Additionally, it provides a great opportunity to build relationships and network with other professionals in the same field.

However, prior to that, you must have a business plan.

Creating a business plan is essential before jumping into a new project, as it will help to identify potential risks, outline the necessary steps, and provide a roadmap for success. Additionally, it can help to secure financing and attract potential investors.

In short, a good business plan will help ensure the profitability of your coworking space.

What should be covered when creating a business plan for a coworking space?
What's the basic outline for the structure?
Which metrics should be part of the financial analysis?
What's the fastest way to outline a comprehensive business plan?

You're in luck! This article has you covered with answers to all these questions.

One last thing: you can avoid starting your business plan from scratch.

Instead, you can download our professional business plan for a coworking space and tailor it to suit your project.

business plan shared office space

How to construct a business plan for a coworking space

Should you consider writing a business plan for your coworking space?

Yes, you should consider writing a business plan for your coworking space.

Crafting a well-structured business plan will help you to:

  • get familiar with the coworking space market
  • be aware of new trends and incorporate them into your project
  • highlight viability factors for a coworking space
  • understand professionals' workspace needs and preferences to provide a collaborative and inspiring coworking environment
  • come up with a great value proposition for your shared office space endeavor
  • research competitor pricing strategies
  • identify strategic advantages for your coworking space
  • find a business model that will drive profitability
  • formulate a resilient strategy to achieve success in the short and long-term
  • evaluate risks associated with operating a coworking space, including data security, facility maintenance, and tenant satisfaction
  • receive a loan that will help you start your business

    Our team has created a business plan for a coworking space that is designed to make it easier for you to achieve all the elements listed.

    How to outline a business plan for a coworking space?

    A business plan has plenty of facts, numbers, and indicators. It must be arranged in a manner that is easy to read and understand.

    When we designed our business plan for a coworking space, we made sure it had a proper structure.

    There are 5 parts within the business plan.

    1. Market Opportunity

    The section number one is titled "Market Opportunity."

    Access relevant data and metrics for the coworking space, assisting you in analyzing the opportunities and challenges within the shared office and flexible workspace industry.

    Data here is always fresh, as we update it twice a year.

    2. Project Presentation

    The second part is dedicated to the "Project" where you can outline your coworking space concept, amenities, membership plans, location, and the unique value proposition your venture offers to freelancers, startups, and remote workers.

    Also include a short description about yourself at the end of this section.

    Discuss your vision for the coworking space, your range of amenities and services, and how you plan to create a collaborative and inspiring workspace for professionals. Highlight your flexible membership options, your vibrant community, and your dedication to providing a productive and supportive environment that fosters innovation and success through your coworking space.

    We composed text for you in our business plan. Modify it as needed to fit your concept.

    3. Market Research

    The next item on the list is the "Market Research" section.

    In this section, you will find a market segmentation analysis for your coworking space.

    It includes a study of other coworking spaces in the area that will be competing with you. Your space's unique amenities and competitive advantages are also highlighted. A customized SWOT analysis is included.

    4. Strategy

    The fourth section, "Strategy," provides a comprehensive growth plan for your coworking space, with step-by-step instructions on how to achieve high profitability.

    Moreover, this section has a marketing strategy, a way to deal with risks, and a Business Model Canvas that is filled out.

    5. Finances

    To summarize, you'll find the "Finances" section, which includes all the financial metrics and data for your project.

    business plan coworking space

    How to make an Executive Summary for a coworking space?

    The Executive Summary is like a quick overview of the business plan of your coworking space.

    Make it short and concise, no more than 2 pages. Include only the important stuff.

    It's the first section that a bank will read when you present your business plan. It should make them interested and eager to read the rest of the plan.

    In the Executive Summary of your coworking space, provide answers to these questions: what services does your coworking space provide? who is your target audience? are there other coworking spaces in the area? what funding do you require?

    How to do the market analysis for a coworking space?

    The market study of your coworking space helps you understand external factors such as client demands for flexible workspaces, competition within the coworking industry, and emerging trends in remote work and entrepreneurship.

    By conducting a comprehensive market study, a coworking space can understand the needs of remote workers and startups, provide a productive and collaborative workspace, optimize pricing strategies, and execute targeted marketing campaigns, ultimately leading to a high occupancy rate, increased memberships, and a prominent position in the coworking industry.

    This is what you'll find in the "Market Research" section of our business plan for a coworking space:

    • figures, data, and statistics related to coworking spaces, including occupancy rates, industry growth, and the impact on remote work
    • a list of potential market segments for a coworking space
    • the competitor study
    • the potential competitive advantages for a coworking space
    • the SWOT for a coworking spacebusiness plan coworking space

      The key points of the business plan for a coworking space

      What's the business model of a coworking space?

      Business model of a coworking space

      A coworking space's business model revolves around providing shared office spaces, amenities, and networking opportunities to freelancers, entrepreneurs, or remote workers. Revenue is generated through membership fees, potentially offering additional services such as meeting room rentals or event hosting.

      The business model focuses on creating a collaborative and productive workspace, delivering essential amenities and technology infrastructure, effective marketing to target professionals seeking flexible workspaces, and building a supportive community within the coworking space.

      Success depends on maintaining a vibrant and inclusive coworking environment, delivering exceptional customer service, fostering professional connections and networking opportunities, and continuously adapting to the evolving needs and preferences of the coworking community.

      Business model vs Business plan

      Avoid conflating "business plan" and "business model."

      A business model defines how a company creates, delivers, and monetizes its offerings.

      In a business plan, you articulate your business model through a framework known as the Business Model Canvas.

      Rest assured, there is a Business Model Canvas (already completed) in our business plan for a coworking space.

      How do you identify the market segments of a coworking space?

      Segmenting the market for your coworking space involves dividing your potential clients into different groups based on their professional needs, working styles, and demographics.

      These categories may include factors such as freelancers, startups, remote workers, or professionals from specific industries.

      By segmenting your market, you can offer a range of workspace options, amenities, and community activities that cater to each segment's specific requirements. For example, you might provide dedicated desks and private offices for freelancers and small teams, offer collaborative spaces and networking events for startups, focus on providing comfortable and productive environments for remote workers, or create industry-specific coworking spaces that cater to professionals in technology, creative fields, or other specialized industries.

      Market segmentation allows you to effectively target your marketing efforts, foster a vibrant community, and provide an inspiring coworking experience tailored to the unique needs of each client segment.

      In the business plan for a coworking space, you will find a comprehensive market segmentation that helps you know and understand your customers.

      How to conduct a competitor analysis for a coworking space?

      It's clear that you won't be the only coworking space in your city. There are other shared office spaces providing flexible work environments for professionals.

      Ensure that your business plan includes an in-depth competitor analysis, which involves assessing their characteristics, strengths, and weaknesses.

      Ensure to identify their weaknesses (such as limited amenities and facilities, ineffective community-building efforts, inadequate networking opportunities, or lack of flexibility in workspace arrangements).

      Why is it important to pay attention to these points? Well, these weaknesses definitely cause frustration for people who choose to work at coworking spaces. But you can turn this situation to your advantage by developing competitive advantages for your own coworking project.

      It's what we call competitive advantages—develop them to make your business stand out.

      Here are some examples of competitive advantages for a coaching practice: specialized expertise, a proven track record, a unique methodology or approach, personalized coaching, and strong communication skills.

      You will find all these elements in our business plan for a coworking plan shared office space

      How to draft a SWOT analysis for a shared office space?

      A SWOT analysis allows for an evaluation of the strengths, weaknesses, opportunities, and threats of a coworking space, helping to identify potential areas of focus and improvement.

      As you can guess, there is indeed a completed and editable SWOT matrix in our business plan for a coworking space

      The strengths for a coworking space

      S stands for Strengths in SWOT, representing the project's internal factors that contribute to its success.

      For a coworking space, potential strengths include a collaborative environment, flexible workspace options, the availability of amenities such as high-speed internet, and access to a wide network of professionals.

      The weaknesses for a coworking space

      W represents Weaknesses, which are the project's weak points that need to be addressed.

      For a coworking space, potential weaknesses could include inadequate parking, limited amenities, inadequate security, and limited space.

      The opportunities for a coworking space

      The "O" in SWOT represents Opportunities, indicating the potential openings or advantageous external factors that can benefit the project.

      In the case of a coworking space, potential opportunities may include providing meeting spaces, hosting events, offering educational classes, and providing virtual office services.

      The threats for a coworking space

      When we use the "T" in SWOT, we're talking about Threats, which are the external risks or challenges that the project may face.

      When it comes to a coworking space, potential threats include unauthorized access, data breaches, theft of equipment, and fire plan coworking space

      How to elaborate a marketing strategy for a shared office space?

      A marketing strategy is critical for a business plan as it details how a business will engage customers and drive sales.

      A coworking space can connect with freelancers, entrepreneurs, and remote workers in need of a collaborative and flexible work environment by implementing a targeted marketing plan that highlights the space's modern facilities, networking opportunities, and convenient amenities.

      Professionals won't choose your shared office space without proper promotion; highlighting the amenities, flexible plans, and professional environment is necessary.

      Have you explored marketing approaches to attract clients to your shared office space? Consider showcasing your modern workspace amenities, offering flexible membership plans, and utilizing digital marketing strategies to reach freelancers, startups, and remote workers.

      If you're lacking ideas for your project's marketing strategy, don't panic.

      Actually, there is an exhaustive marketing strategy, tailored to the industry, in our business plan for a coworking spacebusiness plan coworking space

      How to build a solid financial plan for a shared office space?

      A solid business plan must include detailed financial information such as projected income, expenses, cash flow, and balance sheets.

      As you prepare your business plan, it is important to include revenue forecasts for your coworking space.

      A relevant and credible revenue forecast is vital for your business plan to appear solid when read by investors.

      Our financial plan for a coworking space is designed to be user-friendly, incorporating automatic verifications that assist in identifying and correcting any assumptions. This ensures you can build credible projections with confidence.

      Naturally, you'll have to prepare an initial budget for your coworking space. Don't forget any expense (we have listed them all in our financial plan !).

      The break-even analysis plays a crucial role in the financial plan, as it helps determine whether your coworking space will be profitable or not.

      Make this exercise 10x easier and faster by using our financial plan for a coworking plan shared office space

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